Do you ever wonder why you are calling a meeting? Maybe you aren’t sure when you need to call a meeting. There are many different reasons for which to call a meeting.
Know why you are calling a meeting. You can call a meeting for one or more of the following reasons:
- You can call a meeting to share information, give out information that needs clarification and discussion, or present an explanation from a particular expert.
- Project reports and project reviews help people come to a common understanding or a collective judgement.
- You can call a meeting to give and receive advice. The purpose of this type of meeting is to create something new. A new policy, strategy, a target plan or maybe a new procedure. Come ready for contribution of ideas, opinions, experienced knowledge, and judgement.
- You can call a meeting to discover and solve problems and make decisions.
- You can have a meeting to simply define the team or redefine the team and build moral. Working together is a social event. Meetings like these provide everyone a chance to reconnect and enjoy the sense of collective identity.
- You can call a meeting to seek change in the organization.
- You can call a meeting to train people. For instance, you can hire me to come into your organization to provide training, providing people seminars on professional development topics.
Make sure you know why you are calling a meeting. Nothing drains moral more quickly than attending a meeting that has no purpose. Call a meeting when you really need a meeting.
For more on meetings, watch this presentation on giving effective meetings. Check back next Monday for another video blog.